Tailored Services

Pollux Business Services provides document management services tailored to the needs of your business. PBS will develop a customized solution that reduces labor cost and creates efficiency

Features

  • On Site or Off site document management services
  • Quality Assurance policies and procedures and documentation
  • HIPAA and HITECH Compliant facility and policies and procedures

Benefits

  • Reduce Labor of file searches
  • Eliminate cost of document storage
  • Disaster recovery solution

ImageSilo

Reduce Records Management Costs

  • Improve business processes and customer service with instant, online access to information.
  • Free IT departments from managing growing amounts of data with scalable and maintenance-free storage.
  • Convert capital expenditures into tax-deductible operating expenses.

Enhance Security and Compliance

  • Implement information policies with multiple layers of security.
  • Ensure proper procedures are carried out by automating and tracking compliance processes.
  • Gain regulatory confidence with evidence of audit trails, security controls, user activity, document history and records retention policies.

Simplify Disaster Recovery

  • Protect data physically and electronically with controlled access and 24/7 system monitoring.
  • Automate data backups by sending encrypted copies of live information to any secure location.
  • Recover quickly after a disaster—our centralized location allows you to retrieve critical data from any internet connection.

Complete Product Sheet

PaperVision Enterprise

Improve Business Processes

  • Reduce information retrieval times and enhance customer service with comprehensive ECM.
  • Access and manage files directly from Microsoft® Office and other line-of-business applications.
  • Give employees more time to focus on primary business objectives by automating document processes, including collecting information directly from email and electronic forms.

Protect Information from Theft and Disaster

  • Implement information policies with multiple levels of security and extensive user controls.
  • Shield information with encryption both during transmission and when stored.
  • Facilitate a disaster recovery strategy with automated backups and redundant copies of information.

Comply with Regulations and Electronic Discovery Guidelines

  • Ensure proper procedures are carried out by automating compliance processes and tracking activity.
  • Enforce compliant disclosures by requiring users to record who received information and why.
  • Gain regulatory confidence with evidence of audit trails, security controls, user activity, document history and records retention policies.

Prove that stored emails have not been altered and verify integrity with non-repudiation technology.

Complete Product Sheet

PaperVision Capture

Capture, Convert and Control Enterprise Information

  • Centralize capture and indexing functions or distribute them across multiple systems and geographic locations.
  • Ensure accuracy with extensive quality control options and index field verification.
  • Integrate with a wide variety of Enterprise Content Management (ECM) systems and line-of-business applications.

Improve Productivity by Automating Capture Processes

  • Streamline processing with a completely customizable workflow and graphical design tool.
  • Maximize efficiency by prioritizing jobs and reassigning batches on the fly.
  • Track productivity by using a wide variety of statistics or by creating custom statistics of your own.

Save Money with Flexible Document Capture

  • Eliminate keystrokes and enhance accuracy with barcode and optical character recognition (OCR).
  • Populate index information instantly by matching values and merging them with existing data.

Create any feature you want using the point-and-click custom code engine.

Complete Product Sheet

PaperFlow

Work with virtually any scanner to create crystal-clear electronic images of all your paper files and documents. Clear out your messy file rooms. Better protect information from theft and disaster. Save money on document management. Now it’s even easier to incorporate paper documents into your Enterprise Content Management (ECM) system.

Convert Paper to Electronic and Improve Your Efficiency

  • Breeze through implementation with a Job Setup Wizard that simplifies job creation to five easy steps.
  • Automatically enter index information for a single document or across an entire batch by matching index values with existing data.
  • Access virtually any feature in seconds and train new users in just minutes with the Microsoft® ribbon-based interface.

Control Your Sensitive Business Data

  • Create crystal-clear document images for maximum readability.
  • Move sensitive business data from vulnerable paper files into a password-protected electronic format.
  • Use the step-by-step export wizard and standard export templates to send images to the ECM system of your choice including ImageSilo® , PaperVision® Enterprise, and Microsoft® SharePoint® .

Save Money on Scanning

  • Leverage your existing scanning equipment to convert paper documents into electronic format.
  • Reduce costly keystrokes using 1-D and 2-D barcodes, Optical Character Recognition (OCR) and Quick Click indexing to create accurate index values in seconds.
  • Eliminate costly file storage fees and fully leverage office space for other money-making activities.

Complete Product Sheet

PaperVision Forms Magic Technology

Boost Efficiency with Document Recognition and Data Extraction

  • Setup new forms in minutes using the artificial intelligence engine to begin recognizing document types immediately without complex programming
  • Accurate document recognition and classification eliminates the need for manual document sorting prior to scanning.
  • Integrate forms processing into document management practices for a seamless information strategy.

Improve Control with Accurate Classification

  • Utilize the only forms processing application with artificial intelligence to dramatically improve     classification accuracy rates and reduce manual corrections.
  • Process color forms, damaged records, and other low-quality original documents with ease.
  • Convert vulnerable paper records into electronic files that are protected by user login, encryption, and multiple layers of system security.

Save Money by Eliminating Costly Manual Processes

  • Minimize costly keystrokes with data extraction that automatically populates index values or other      line-of-business applications with critical data.
  • Improve cash flow by speeding information processes and reducing time-to-payment schedules.
  • Integrate forms easily into electronic workflow processes and distribute them quickly to improve decision- making throughout the enterprise.

Complete Product Sheet

PaperVision Enterprise Report Management

Simplify Report Management

  • Streamline business with automated print stream processing that makes data manageable and searchable.
  • Manage everything from one system that indexes, searches, displays and distributes reports.
  • Control report quality before processing by previewing fully formatted samples with index values.

Reduce Data Management Costs

  • Reduce printing and storage for large volumes of documents with electronic reports.
  • Distribute information quickly and cost effectively by searching and emailing reports.
  • Reduce approval processing time by automatically routing reports through standard business procedures.

Improve Process Efficiency

  • Configure processing jobs easily, without scripting or programming, using point-and-click setup.
  • Process information when it’s convenient and during off-peak hours with user-defined schedules.
  • Maximize storage space without compromising speed by compressing files to approximately one-third their original size.

Complete Product Sheet

PaperVision WorkFlow

Create Process Efficiency

  • Make tasks easy by providing workstep instructions and putting all the necessary data at your fingertips.
  • Identify process inefficiencies and bottlenecks with continually updated reports showing document status.
  • Gain competitive advantage by electronically controlling business processes from the office or via the internet.
  • Integrate email quickly into business practices using email and attachments to initiate a workflow process.

Improve Customer Service

  • Increase customer satisfaction by decreasing document processing time.
  • Respond to customer requests quickly with prioritized work queues and time-sensitive alerts.
  • Give customers instant answers by electronically viewing the status of their request from your desktop.

Enhance Security Compliance

  • Provide documented evidence of compliant procedures with detailed audit reports.
  • Monitor compliance by tracking live document progress with continually updated activity reports.
  • Ensure proper procedures are completed within set timeframes by receiving alerts showing stalled or inactive documents.

Complete Product Sheet

Our Products

Canon-DR-C-130CANON DOCUMENT READER DR-C225W
With its small size and flexibility, the DR-C225W scanner is ideal for various industries such as legal, healthcare, financial, and real estate. The built-in wireless capability allows for scanning across various devices and can be used by individuals or shared by small workgroups to modernize paper-based processes and help increase efficiency and productivity. When combined with the bundled software, the DR-C225W scanner can be used for converting documents into editable electronic files; scanning business cards and organizing contacts; file archiving, retrieval, and sharing; searchable PDF creation; and much more.
product-1

CANON DOCUMENT READER DR-M160ii
Well suited for workgroups and departments in any industry, the DR-M160II scanner provides the basis for efficient records management and helps reduce paperwork. It delivers capture capabilities that make it an ideal addition, especially in the legal, financial, healthcare, and government sectors.

The strength of the DR-M160II scanner is seen in its throughput, capacity, and overall performance. Scanning up to 60 pages per minute* – both sides in a single pass – and holding up to 60 sheets in the ADF, it quickly captures and converts paperbased documents
into usable, digital information.

dr6010CANON DOCUMENT READER DR-6010C
The imageFORMULA DR-6010C scanner delivers high speed, reliable document handling, and high quality images, in a small package. Flexibility, rich features, and ease-of-use, help maximize return on investment at all levels of the business system. The DR-6010C was developed to offer another option for decentralized capture scanning needs.

 

CR-190i II

CANON CHECK SCANNER CR-190i II
The CR-190i II check transport can assist in handling large volumes of checks to improve the efficiency of payment processes and treasury management in areas such as financial institutions, utilities, and other organizations. Many features of the CR-190i II check transport are ideal for high-volume remittance processing, lockbox, and back-office/branch capture. Bundled with the Silver Bullet Ranger API, this check transport can help ensure compatibility with virtually any check processing software application

 

cr50

CANON CHECK SCANNER CR-80
The Canon imageFORMULA CR-80 Check Transport is an easy-to-use solution to decentralize and advance traditional check processing. It offers high-quality image scanning, precise MICR accuracy, reliable item handling, and other useful features to help facilitate efficiencies and successful electronic transactions. It is ideal for moving paper checks and related small documents in front-counter settings, for merchant/remote deposit capture (RDC) applications, as well as low-volume remittance processing.

 

cr50

CANON DR-G1100 PRODUCTION DOCUMENT SCANNER
The imageFORMULA DR-G1100 scanner is ideal for use in mission-critical centralized production scanning, to process large amounts of documents. It has been developed to withstand the rigors of production-level scanning, while maintaining high-speed, high-quality imaging. The imageFORMULA DR-G1100 scanner will help companies improve productivity, maintain business continuity, and increase efficiencies.

Pollux Business Services provides a cost effective, physical document storage option in our HIPPA compliant facility. Regulations are making it more and more vital to store documents in a safe environment.

Features

  • HIPAA Compliant Facility
  • Inventory Process and Controls
  • High Security
  • Scan on demand for requested records

Benefits

  • Cost Effective
  • Inventory systems provides easy accessibility
  • Secure Document Destruction
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